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Intellectual Property Legal Administrative Assistant - Calfee, Halter & Griswold LLP (posted 06/10/2024)

Intellectual Property Legal Administrative Assistant - Calfee, Halter & Griswold LLP (Cleveland)

Calfee, Halter & Griswold LLP (Calfee), a full-service corporate law firm with office in Cleveland, Columbus, Cincinnati, Indianapolis, New York and Washington, D.C. is seeking an experienced Intellectual Property Legal Administrative Assistant to join its Cleveland office.

The Intellectual Property Legal Administrative Assistant performs a variety of administrative duties and delivers high quality service to attorneys and other legal team members in a collaborative team environment. The position requires thorough knowledge of all firm and Intellectual Property practice specific processes and procedures, as well as completing tasks assigned through the Attorney Support Portal. The administrative Assistant maintains the highest level of professionalism and observes confidentiality of client and firm matters.

Essential Duties and Responsibilities:

  • Prepare documents for all stages of patent preparation and prosecution for attorney review, including draft amendments, responses, Information Disclosure Statements, formal documents, and appropriate transmittal forms.
  • Assist attorneys and paralegals with maintaining domestic and foreign trademark applications and registrations.
  • Preparation of communication to clients regarding progression of prosecution of cases in portfolio.
  • Review and manage docket, providing updated information to attorneys. Regularly update docketing department regarding actions taken.
  • Prepare client matter request forms for submission to docket department for new cases.
  • Prepare legal documents and general correspondence from dictation or written format in an accurate and timely manner.
  • Draft standard correspondence, proofread, edit, and format documents.
  • Coordination and management of calendars, scheduling, and travel plans.
  • Input time entries accurately and efficiently into the firm’s timekeeping system.
  • Maintain paper and electronic client and administrative files in accordance with firm procedures and the document management system.
  • Attention to other administrative tasks including conflict checks, new client/matter intake process, client bills, mail, check requests and expense reports.
  • Communicate and interact professionally with clients, attorneys, legal team members and staff to deliver a high level of customer service.
  • Actively participate as a member of the practice group support team to complete work submitted in the Attorney Support Portal.
  • Participate in in-house training to continue development and expand legal knowledge.

Required Knowledge, Skills, and Abilities:

  • High School diploma or equivalent required.
  • Intellectual Property administrative assistant experience in a law firm or other legal department.
  • Experience with USPTO e-filing systems.
  • Experience with PCT filings preferred but not required.
  • Experience with domestic and foreign documents.
  • Excellent organizational, time management and follow up skills.
  • Strong verbal and written communication skills.
  • Exceptional attention to detail.
  • Ability to handle multiple, competing deadlines and priorities in an effective manner.
  • Excellent interpersonal skills with a strong focus on client service.
  • Ability to work independently and as part of a team.
  • Proficient in Microsoft Office Suite.

We offer a competitive compensation and benefits program and an excellent work environment. Qualified candidates should send their resume to: Lori Stenger, Calfee, Halter & Griswold LLP, 1405 East Sixth Street, Cleveland, Ohio 44114, or E-mail: We are an Equal Opportunity Employer.


To post a job opening through CIPLA, please contact Jessica Fross, Placement Committee Chair, at: 

      The qualified candidate will be a registered Patent Attorney and a member of at least one state bar, with strong technical and legal credentials and an ability to perform technical and legal writing projects efficiently and effectively.  Technical degree or industry experience in chemistry, chemical engineering or materials science is preferred.  Relevant industry experience is a plus.

      Curatolo Sidoti offers a collegial, professional, relaxed, supportive office environment, with comprehensive benefits including paid vacation, health, life and disability insurance, and a 401(k) plan with matching contribution.  Compensation package is competitive with Cleveland area IP firms and will be commensurate with qualifications and experience.  The firm is located in Cleveland’s western suburb of Westlake, in the King James business campus.

      Qualified candidates may submit a resume, writing sample and salary history in confidence to:

      Vincent A. Cortese, Partner

      No third-party inquiries accepted.

      Curatolo Sidoti Co., LPA

      24500 Center Ridge Road, Suite 280

      Cleveland, Ohio 441

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